GPS + timestamp stamped photos
Date, time, address, GPS coordinates and the staff member's name are burned into the photo pixels when the shutter fires, not added afterwards.
STAFFCOREEverything in the app
EVERY FEATURE.
ONE APP.
ProofIt has two sides: an owner app to run the business and a staff app for the field team. Here is everything both of them do.
01 · Proof capture
PHOTO PROOF THAT
CAN'T BE FAKED.
Field staff capture evidence in the app. Every photo carries where, when and who, drawn into the image itself.
7 features
Before & after reports
Each report has a Before and After section so customers can see exactly what changed. Add optional notes to explain the work.
STAFFMulti-photo reports
Capture up to 5 photos per section for larger jobs, with a live counter so staff know how many they have added.
STAFFVideo evidence
Record or attach short videos (up to 3 minutes) when photos aren't enough. Capture time and GPS are saved with each video, and videos can be shared alongside the PDF.
STAFFDrafts & offline sync
No signal at the site? Save the report as a draft and submit it later. Drafts sync to the cloud once the phone is back online.
STAFFAnti-fake GPS detection
Detects mock-location apps, impossible speed jumps between submissions, and photo-data vs GPS mismatches. Suspicious reports are flagged automatically.
AUTOMATICCamera or gallery capture
Shoot with the rear camera or add several photos at once from the gallery (up to 10 MB each). Every photo is stamped as it is added to the report.
STAFF02 · Work management
JOBS &
CUSTOMERS.
Assign work with every detail attached and keep each customer's history in one place.
5 features
Job assignment
Create a job, pick the staff member, customer, location and priority. Staff get a push notification straight away.
OWNERMy assigned jobs
Staff see their assigned jobs with customer and location details on the home screen, and start a report from the job in one tap.
STAFFCustomer directory
Store customers with name, phone and address. Jobs and reports link to the customer, so you can pull up their proof at any time.
OWNERAdd customers on the fly
Search existing customers by name or phone while assigning a job, or add a new customer without leaving the screen.
OWNERDaily job targets
Set a target number of completed jobs per day for each staff member and track how the team is doing against it.
OWNER03 · Time & attendance
ATTENDANCE
WITH PROOF.
GPS-verified check-ins replace the paper register and the "I was there" phone call.
8 features
GPS check-in & check-out
Staff check in and out with their location captured. They choose whether they're working from the office (WFO) or home (WFH) that day.
STAFFCheck-in history
Staff can review their own attendance for today, the week or the whole month.
STAFFMonthly attendance matrix
See daily presence for the whole team and drill into any staff member's month, day by day.
OWNERWorking hours report
Hours worked per day and total hours per staff member, calculated from timestamped check-ins and check-outs.
OWNERAttendance analytics
Daily, weekly and monthly views of team performance, including overtime and shortfall per day for each person.
OWNEROffice geofence
Office (WFO) check-ins are checked against your office area. If staff leave the area, their working time pauses and resumes automatically when they return, and you are notified.
AUTOMATICLate check-in & overtime alerts
Owners are notified when someone's first check-in is after the scheduled start time, and when staff work overtime.
OWNERAuto check-out
Forgot to check out? The session closes automatically at office end time, both sides are notified, and the owner can edit the time from Attendance.
AUTOMATIC04 · Leave management
LEAVE &
HOLIDAYS.
Leave requests, approvals and the company calendar, inside the same app your team already uses.
4 features
Leave requests
Staff apply for leave from their phone and can attach a supporting document such as a medical note (JPG or PNG, up to 10 MB).
STAFFApprove or reject
Review each request with its attachment, then approve or reject it. Filter leave records by employee and date range, and export them.
OWNERCustom leave types
Set up the leave types your business uses, such as casual or sick leave, and assign leave to staff directly.
OWNERHolidays & weekly offs
Maintain the holiday calendar and weekly off days. Staff see "Today is a holiday" on their home screen.
OWNER05 · Owner oversight
SEE EVERYTHING.
LIVE.
Know what your team is doing without calling anyone.
6 features
Real-time dashboard
Today's reports, active staff, pending drafts, staff status and recent reports. It updates the moment someone submits.
OWNERLive staff map
Every checked-in staff member on a live map, with pins that move in real time.
OWNERPAID PLANSFlagged reports
One list of every report with a suspicious or unverified location, so you can follow up straight away.
OWNERReport history & filters
Browse every report by date range (today, this week, this month or custom), by status (submitted or draft) and by staff member.
OWNERSearch reports
Find any report instantly by job title, staff name or location.
OWNERPush notifications
Instant alerts for new and flagged reports, job assignments and completions, leave requests and decisions, check-ins and check-outs, unsent-draft reminders and team broadcasts. Everyone also gets an in-app notification inbox.
ALL USERS07 · Team & access
YOUR TEAM.
YOUR RULES.
Onboard staff in minutes and decide exactly what each person can see and do.
5 features
Invite staff by link
Send an invite link (for example over WhatsApp). Staff open it, sign in, and join your organisation, with no setup on your side.
OWNERGoogle or email sign-in
Sign in with Google or with a work email and password. Forgot-password and change-password are built in.
ALL USERSGranular permissions
Give team members access feature by feature: dashboard, staff, reports, export, sharing, jobs, customers and leave approvals.
OWNERStaff profiles & work locations
Manage each staff member's profile, work location and targets. Call them from the app, or remove a saved device when a phone changes hands.
OWNERStaff home & history
Staff get their own home screen with assigned jobs, recent reports, drafts and full submission history.
STAFF08 · Plans & account
BILLING, STORAGE
& CONTROL.
Manage your subscription, media storage and account from the owner settings.
5 features
In-app subscriptions
View your current plan and upgrade from inside the app through the app store's secure checkout.
OWNERPayment history
Every payment you've made is listed with its details for your records.
OWNERMedia & storage manager
See how much storage your photos and videos use, sort by newest or largest, delete in bulk, and add more storage if you need it.
OWNEREnterprise request
Need more staff or a custom setup? Send an Enterprise plan request from the app and our team will contact you.
OWNERSelf-service account deletion
Request deletion of your account from Settings at any time. How account deletion works →
OWNERSEE IT ON
YOUR PHONE.
Download ProofIt free on Android or iOS and set up your team in minutes.
